(4) Is the student also a University employee being reimbursed for travel as an employee?
The purpose of a student's travel impacts how funds should be provided and accounted for, and in very rare cases, whether or not the student is able to accept funds without negative, unintended financial consequences.
- A student travelling on behalf of IU for university business, or to represent IU must be paid through Chrome River. Funds reimbursed or paid on the student's behalf are not considered financial aid.
- Institutional funds provided for travel expenses for any other reason must be considered as financial aid (scholarship or fellowship ). Funds may be provided through the SIS or Chrome River, but if Chrome River is used, the amount provided must be recorded in the SIS as financial aid whether the student has applied for financial aid or not. Regardless of the payment method, there may be limits on when and how much can be paid to, or on behalf of a federal aid recipient.
- Consult with the Financial Aid Office before offering to pay for student travel.